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Online Board Meeting Etiquette

Online board meetings are an efficient method to conduct meetings without the requirement to be physically present. It lets more participants participate as well as removing the need for lengthy and costly travel costs. Virtual meetings come with challenges. It is important to follow certain rules of conduct to ensure that these meetings are as productive and efficient as is possible.

1. Increase engagement by engaging in https://justboardroom.com/7-tips-for-asking-for-a-meeting-availability/ an online icebreaker both before and after the meeting. This will help board members get acquainted with each other. You can also ask people to use the chat box to introduce themselves. It’s a great way for everyone to feel comfortable with the technology and to begin the meeting.

2. Offer training to less tech-savvy board members. This will lessen the resistance to adopting new technology. In addition, the education will enable them to navigate the portal for boards as well as other tools in a way that is efficient. 3. Before the call begins, make sure that all participants have a high quality audio/video setup as well as a stable internet connection. This will improve the quality of the call. 4. It is important that everyone uses the mute function when not speaking. This will minimize interruptions from other board members and will eliminate external distractions.

5. Draft and record minutes. It is important to make sure that the minutes are an invaluable resource for attendees, and contain the relevant information. Minute-takers must also seek an appropriate balance between thoroughness and brevity. In addition, they should refrain from having informal discussions or personal opinions in the meeting minutes.